St Edmund Hall Middle Common Room Guest Membership Guidance 2015-16
Guest Membership may be conferred upon anyone who the MCR believes would benefit from MCR membership, including but not limited to spouses/partners of Ordinary Members and visiting graduates coming to Oxford to do work under the aegis of a Fellow of the College.
Proposing MCR Guest Membership
Ordinary Members of the MCR or St Edmund Hall Fellows may nominate a person for Guest Membership. This occurs by emailing the Vice President details of who they wish to propose for Guest Membership when a call for motions for an MCR General Meeting is made. The nominated person will be admitted to Guest Membership at the next MCR General Meeting in the absence of any objection. In the event of an objection, the MCR members present at the General Meeting vote on the membership as if the nomination was a motion for general MCR business in accordance with Section 6 of the MCR Constitution.
Please note, when you propose somebody for Guest Membership, you take on financial responsibility for their Guest Membership – see Guest Membership Charges below.
Guest Membership Benefits
Guest members are entitled to use all MCR facilities and to attend all MCR events. For this purpose, the MCR IT Officer will maintain a mailing list of all current MCR guest members. As such, proposers are required to send the contact email address of their guest member(s) to the IT Officer once Guest Membership is approved. Guest members are also eligible to receive a key fob for access to MCR facilities. This may be collected from the Porters Lodge when the Vice President has made such arrangements with the Lodge, which will happen shortly after the General Meeting where Guest Membership was conferred. Please note that guest membership does not include access to college facilities, such as the library and meals in the hall.
Guest Membership Charges
The charge for Guest Membership is the same as Ordinary Membership, which is currently £13.50 per term. Guest Membership charges will be added to the Battels of the Ordinary Member who proposes the guest, on a termly basis. Please note that the proposer is liable for any fees incurred following loss of their guest member’s fob or failure to return a fob to the Porters Lodge promptly on the termination of a Guest Membership, currently £30.
Terminating a Guest Membership
Guest Membership remains in force for the duration of the proposer’s time as an Ordinary Member and Guest Membership fees will continue to be charged throughout this period. If for any reason a proposer wishes to terminate their guest’s membership before the conclusion of their own MCR membership, they must inform the MCR Treasurer and Vice President of this. This will allow the removal of the Guest Membership from the next Battels cycle, contingent upon prompt return of the guest member’s fob to the Porters Lodge, which should be confirmed with the Treasurer and Vice President once completed.
If a proposer of Guest Membership ends it, either through leaving the MCR or through informing the Treasurer and Vice President, then the previous Guest Member loses access rights to MCR facilities and events, although may still attend these as an MCR member’s occasional guest. As per the Eligibility provisions, former guests may once again become eligible for MCR Guest Membership, and may be proposed for this through an MCR General Meeting in the same way as any other new guest member.